Please complete this form with as much information as you can at the current time and we can confirm all the information and final timings closer to the wedding. Please answer TBC if you are unable to confirm any information at the current time. 

Group shots: I am very happy to photograph formal groups as naturally as possible, however I will only shoot 8 groups post ceremony to ensure my clients receive the relaxed documentary style they've booked me for. If you need more groups then the only way is to have a drink's reception IN EXCESS OF 2 HOURS, so that we can squeeze in a few more without missing out on the natural moments and the couple shoot.  

Please provide a list of groups by email prior to the wedding day and provide a copy for your ushers too. 

Wedding Suppliers: If you are still looking for wedding suppliers, please feel free to browse my Wedding Friends section HERE, where you'll find some wonderful people to help create the perfect wedding day. If you've chosen your wedding suppliers, I'd love to know who they are so that I can make contact with them before or after the wedding.

Securing the booking with a deposit and future payments: Payments for photography coverage are as follows:

The deposit to secure the booking is £500 and a further £500 payment will be due and invoiced 8 months before the wedding. The remaining balance becomes payable 4 months before the wedding, but will be invoiced 1 month before the wedding. These payments are in accordance with the cancellation policy, clause 5 of the terms of conditions below.

Albums can be paid for in advance, however they do not form part of the cancellation policy. Payments for albums are due before the design process begins.

Deposits can be paid by BACS, cheque, cash or via PayPal using a credit or debit card. For PayPal payments please use Friends and family transfers to avoid fees, using email address paul@paulfletcherphotography.co.uk. Confirm how you would like to pay below and please note that deposits are non-refundable, as stated in clause 5 of the terms and conditions.

For BACS Transfers the account details will be provided on invoices once the contract has been received and a signed copy of the contract will be sent on receipt of the deposit. Thank you :)

WEDDING PHOTOGRAPHY AGREEMENT - TERMS & CONDITIONS

1. The photographer is responsible for providing photographic services at the wedding and products after the wedding, referred to as coverage. The client wants to engage the services of the photographer for coverage of the wedding.

2. The photographer will take predominantly natural photographs, several short couple portrait sessions at the most suitable times and a small number of formal groups. The client will inform the photographer of any specifications ahead of the wedding day to avoid confusion.

3. Prior to or during the event, the Client may inform the photographer of subjects which they would like photographed, but the final content is at the discretion of the Photographer.

4. As per this agreement, the client will pay the photographer the total amount agreed by email, or noted above and detailed in the brochure. This includes any meetings agreed and proposed, Skype or FaceTime calls and the highres jpegs from the day on USB. A deposit of £400 is required to confirm this booking and the remaining balance is to be paid in full 2 weeks before the Wedding Day. Please note, the deposit is non-refundable.

5. Cancellation policy. If the wedding is cancelled for any reason, the following conditions will apply: If more than 8 calendar months notice is given, the client will NOT be liable to pay any additional costs (the deposit will be retained). If notice is given between 8 and 4 months, the client must pay 50% of the balance outstanding, but NOT including agreed albums. If less than 4 months notice is given, the client must pay the remaining balance in full, but NOT including any agreed albums.

6. A beautifully presented USB stick of high resolution images sent approximately 2-4 weeks after the wedding.

7. The photographer will maintain backup copies of the images in their archive for a minimum period of 2 years, however an online archive will exisit in an informal capacity for a greater period. Please do backup your images for peace of mind!

8. The photographer is professionally insured for providing wedding photography, by way of adequate Public Liabilty cover and Professional Indemnity cover.

9. If the photographer is unable to perform due to any cause beyond the control of the parties, or due to the photographer’s illness or injury, then the photographer shall return the deposit and any balance paid to the client but shall have no further financial liability with respect to this agreement. It is the photographer’s responsibility to inform the client about the situation as early as possible, and the photographer will endeavour to provide details of and where possible help find an equally qualified replacement for the wedding.

10. If the photographer deems the journey to and/or from the wedding venues to be unsafe to travel due to adverse weather conditions, they shall return the deposit and all monies paid but shall have no further financial liability with respect to this agreement.

11. This limitation on liability shall also apply in the event that images are lost through equipment malfunction, or otherwise lost or damaged without fault on the part of the photographer. In the event that the photographer fails to perform for any other reason, the photographer shall not be liable for any amount in excess of the photographer’s fee. The photographer will take every step possible to ensure against technical failure, with duplicate memory card recording, multiple memory cards usage, back up kit and recording of images onto several hard drives whilst processing occurs.

12. The Photographer retains the copyright of the images and can use images for promotional purposes, unless otherwise agreed. You may print and share any of your wedding images with family and friends, but please do contact me for written email permission, before sharing images with businesses, suppliers or venues. The photographer has given an opportunity below to opt into, or out of, certain aspects of image sharing on popular Social Media platforms and other methods.

13. The Photographer makes the decision as to whether an image is supplied as a black and white image or a colour image. All images are shot RAW format, with colour information preserved and the originals kept as per clause 7 above. The photographer will discuss your preferences prior to the wedding so that they can be taken into consideration during editing, however an image that will only suit a black and white edit will be supplied as such. 

14. Food on the day. I, the photographer, don't inisist on being fed, however I'm extremely grateful when I am! Having a hot meal is always welcome and definitely helps to maintain energy levels throughout a long day and evening, and certainly helps me focus on and take advantage of the evening opportunities, I'm happy to sit alone or at a table with guests to keep an eye on the action, but I'm happy with whatever works for you as a couple. What I will say is that it's good to know either way in advance so that I can plan for it. Thank you!

See more detailed information below in respect of image usage.

Please be aware that Paul Fletcher Photography uses wedding images for promotion. The most important method is a post on my blog, which is written with you and your guests in mind, but also serves to attract additional weddings at your venue. First names are used, but no surnames, however I'm happy to discuss requirements in very sensitive circumstances. Another important method is social media, of which my Facebook Page and Instagram feed are the most popular. I do post a link to each wedding blog post on my Facebook page. Soon after the wedding I choose several wedding images to quickly share on my Facebook page, however I only use first names once again and I do give the couple the choice to opt out of this. Occasionally I supply images for magazine articles, wedding blogs or and to wedding venues, however only with your approval. Please see the options below and mark them accordingly. Thank you!

General Data Protection Regulation (GDPR) Statement

Introduction

The new EU General Data Protection Regulation (GDPR) comes into force on 25 May 2018 (including in the UK regardless of its decision to leave the EU) and will impact every organisation which holds or processes personal data. It will introduce new responsibilities, including the need to demonstrate compliance, more stringent enforcement and substantially increased penalties than the current Data Protection Act (DPA) which it will supersede.

Paul Fletcher Photography is committed to high standards of information security, privacy and transparency. We place a high priority on protecting and managing data in accordance with accepted standards including ISO 27001 and PCI-DSS. The company will comply with applicable GDPR regulations when they take effect in 2018, including as a data processor, while also working closely with our customers to meet contractual obligations for our procedures, products and services. 

Please opt in or out below:

Please submit the form below and I will return a signed PDF copy for your records, along with an invoice marked paid for the deposit. Thank you for the booking and I'll look forward to working with you both to help you get the very best out of your wedding day in a relaxed way :-)